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Budget Supervisor

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San Francisco, CA
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Job Description:


The Budget Supervisor manages a small staff of Research Administrators that develop and negotiate clinical trial budgets. The team develops clinical trial budgets that accurately project the cost of conducting studies, negotiates start-up fees and financial terms with industry sponsors, ensures compliance with UC policies and guidelines, and builds effective partnerships with internal and external stakeholders. The individual is responsible for recruiting, training, and mentoring staff.

The Budget Supervisor provides oversight of team processes and workflow, develops and maintains a thorough training program, and oversees a rigorous quality control program. S/he reviews budgets for accuracy,consistency, and compliance. S/he is responsible for writing Standard Operating Procedures (SOPs) and ensuring analysts are adhering to policies and procedures. The Budget Supervisor works collaboratively with Principal Investigators (PIs), external sponsors, project managers, study coordinators, and other research staff. S/he tracks key metrics, monitors timelines, and develops efficient workflows. The individual evaluates business processes for operational effectiveness. The Budget Supervisor exercises judgment within defined procedures and policies to determine appropriate action. S/he identifies risks and responds accordingly. S/he provides priority setting and work flow analysis. The Budget Supervisor uses advanced budgeting skills to manage high volume and high complexity transactions.


The Office of Clinical Research provides support to investigators and study teams initiating and conducting clinical trials. This includes maintaining a clinical trial management system (CTMS), conducting Medicare coverage analysis, developing budgets for clinical research studies, negotiating payment terms with industry and nonprofit sponsors, and providing clinical research infrastructure/services.


The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.\\,\\

Required Qualifications: Bacheloru0027s degree in related area and five to seven years relevant experience, and / or equivalent experience / training

Minimum of four years of experience in clinical research budgeting or financial management for clinical trials

Working knowledge of contracts and grants transactions and applicable financial systems, as well as related policy, accounting and regulatory compliance requirements

Proficiency in use of common desktop / web applications

Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration

Thorough knowledge of policy and its interpretations

Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles

Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports

Experience with and understanding of oncology clinical trials

Demonstrated negotiation experience

Knowledge of regulatory, financial and administrative requirements of third party billing for clinical trials

Ability to manage high volume and complex transactions

Ability to perform highly complex financial analysis and customized reporting

Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills

Preferred Qualifications: Knowledge of UCSF fund management policies and procedures related to clinical research budgeting and billing

License/Certification: n/a

Equal Employment Opportunity: The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Company info

University of California San Francisco Human Resources (UCSF)
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